Air Transportation: ARC/IATAN jet economy class, round trip from gateway city applicable on all IATAN and ARC carriers, based on the non-refundable fare. Tours must be fully paid for and tickets issued no later than 60 days before the tour’s departure date. If you cancel or change your reservation for any reason after tickets have been issued, a cancellation fee of 100% of the ticket price will be charged by the airline.
Fuel Surcharges: The current fuel surcharges are included in your brochure price. We will review the air costs approximately 65 days before departure and notify you of any changes in air fuel surcharges or taxes.
Deviations: Deviation requests should be in writing and will incur an additional service fee plus any applicable fare increases.
Land Transportation and Transfers: By private deluxe motor coach.
Accommodations: Tour prices are per person, based on two persons sharing double or twin-bedded rooms with private bathroom with tub or shower. Single rooms subject to availability and an additional cost. Tour participants without a roommate will have to pay the single room surcharge. Hotels used are First and Superior First Class category.
Meals: Breakfast and Dinner daily and one lunch. Coffee or tea included with breakfast only; all other beverages are extra.
Baggage: Subject to change, current free baggage allowance by the irlines is as follows: A maximum of one bag per person with a combined length, width and height of 106 inches for economy class, provided no bag exceeds 62 inches; plus “underseat” baggage, with total dimensions of 40 inches. Beyond the first overseas stopover point, as well as from some points of return to the U.S.A., a free weight allowance of 40 lbs. (economy class) applies. Excess baggage will be charged at the established rates. Due to limited motor coach capacity we urge our tour members to carry only one bag per person. Porterage for one checked bag is included in the tour price. Excess baggage charges from the airlines and motor coaches are the passenger’s responsibility and will be collected at time of handling. Final baggage allowance guidelines will be included in your final documents.
Service Charges and Taxes: Those normally levied by hotels and restaurants are included and all departure taxes and tipping.
Not Included: Passport costs, and health documentation costs (when required); food and beverages (including coffee and tea) not usually included with regular table d’hote meals; optional sightseeing tours and excursions; accident, baggage and trip cancellation insurance; transporting and handling excess luggage; tips to persons rendering special services not specifically mentioned as included; items of a purely personal nature such as laundry, telephone and cable expenses, internet access, room service orders, etc.; transportation between hometown city and gateway city.
Insurance: Acting only as agents for suppliers, Wilcox World Travel and Tours, Div. of Wilcox Travel Agency, Inc., is not responsible for damage, loss, or theft of luggage and/or personal belongings, or for personal injury, accident and/or illness. For protection, it is important that you have adequate insurance to cover these possibilities. Additional information and application forms for these types of coverage will be supplied to you prior to departure.
Important Passport Information: A valid passport is required and must be obtained in person by each tour member at a local passport office. Passports must have an expiration date at least 3 months after the tour’s return date in order to travel with this tour. If your expiration date is inside 3 months, you must renew your passport in order to participate.
VISAS: A visa is not required for US citizens traveling to any of the countries included in our Passion Play tours (Switzerland, Italy, Austria, Germany or Czech Republic).
Participating Air Carriers: The services of any ARC/IATAN air carrier may be used by Wilcox World Travel and Tours, Div. of Wilcox Travel Agency, Inc. for the air portion of these tours.
Deposit and Payment Schedule:
$500.00 Passion Play Deposit-Due at registration
$400.00 Passion Play Payment-Due Nov. 15, 2009
$375.00 Passion Play Payment-Due Jan. 15, 2010
$300.00 Tour Deposit-Due Feb. 15, 2009
Tour Balance* -Due 60 Days prior to departure date.
All deposits and payments are non-refundable.
(*10 months prior to departure date, costs will be reviewed and adjusted, up or down, for the then current exchange rates)
Cancellations and Refunds: Passion Play registration deposit and payments and the tour deposit are non-refundable. While payments are non-refundable, participants may find a replacement passenger up to 91 days prior to departure for a $150.00 administrative fee. The replacement passenger must adhere to the above payment schedule. No replacements will be allowed within 90 days of the tour departure date. Wilcox Travel reserves the right to replace the registered passenger with another wait-listed passenger upon failure to adhere to the payment dates above. Tour conditions and airfares are subject to Governmental, ARC/IATAN, and airline regulation requirements in effect on the date of and during the tour. All airfares and land rates are quoted in US Dollars and are based on tariffs and costs in effect June 2008, and are subject to change without notice. Land costs are based on group rates and final tour cost will be dependent on current exchange rates. All cancellation requests must be addressed to Wilcox Travel in writing. Trip cancellation insurance is strongly recommended.
Guests with Disabilities: Please be aware that certain land tours may not be fully accessible to persons with disabilities. Wilcox World Travel and Tours must be notified of any special medical, physical or other requirements of passengers at the time of booking. Should a passenger require the assistance of another to make this tour, it is the responsibility of that passenger to arrange for a companion to provide the assistance at all times and for the entire duration of the tour.
Responsibility: Your tour operator, Wilcox World Travel and Tours, Div. of Wilcox Travel Agency, Inc., an ARC/IATAN appointed agent, acts as agent for you in the making and securing of all arrangements for transportation, sightseeing, or for hotel accommodations for the tour. Wilcox World Travel and Tours does not own, manage, control or operate any transportation vehicle, any hotel or restaurant, or any other supplier of services. All coupons, receipts and tickets are issued subject to the terms and conditions specified by the suppliers. Thus, by accepting the coupons and tickets and utilizing the services, you agree that neither Wilcox World Travel and Tours nor any of its Tour Hosts or Representatives shall be liable for any loss, injury or damage to you or your belongings or otherwise in connection with any accommodations, transportation or other services, or resulting directly or indirectly from any occurrences beyond its control including breakdown in equipment, strikes, theft, delay or cancellation of or changes in itinerary, or schedules, etc. Also, remember that travel documents are your responsibility as well as compliance with custom regulations. No employee of Wilcox World Travel and Tours can change the terms under which you agree to take this tour. Airlines concerned are not to be held responsible for any act, omission or event during the time you are not onboard the aircraft. The passage contract in use by the airline, when issued, constitutes the sole agreement between it and you.
NOTE: Wilcox World Travel and Tours reserves the right to cancel, withdraw, or change the tour, in part or whole, at any time. In the event of a change deemed necessary by Wilcox World Travel and Tours, the sole and exclusive obligation of Wilcox World Travel and Tours, Div. of Wilcox Travel Agency, Inc. is to refund monies recovered.